Terry Lane at Hobart Road, Southold, NY 11971
The Grounds:
The Park is open from 8AM to Dusk all year. Park Attendants and a lifeguard are on duty from the fourth Saturday of June to Labor Day. The use of grounds is limited to tax paying residents of the Southold Park District only.
For individuals planning an event or groups wanting to use the grounds only please call the Park District Secretary at 631-765-6019 for availability and use of grounds forms.
Depending upon the number of people attending your event you may be asked to provide a second dumpster or portable toilets at your own expense.
The playing of loud music or a live band is prohibited. No tent structures are allowed .
WHARF HOUSE RENTAL AREA:
The area that comes with the rental includes the inside of the Wharf House which is heated and has air conditioning, its outside porches, the indoor rest rooms and the grass area out towards the flagpole, (see extra charges). The east grill area is not included in your rental,
The Suffolk County Department of Health Services has set the capacity inside the Wharf House at 80 persons. The outdoor capacity will be 45 person with a total indoor and outdoor limit of 125 persons.
No smoking, open flames or candles are allowed in the Wharf House.
There is no generator at the Wharf House and as such the Park District is not responsible during power outages.
Rental Contact:
Call the Park District Secretary at 631-765-6019 for availability and use of grounds forms. A calendar is available
on our website to see if a date is available for you.
Rental Hours:
• 8AM - midnight Feburary - December
• Closed January for maintenance.
The rental of the Wharf House is limited to tax paying residents of the Southold Park District only.
Sponsored events are prohibited.
Rental Fees:
• $500.00 Monday - Thursday
• $700.00 (per day) Friday - Sunday & Holidays
• $500.00 (per day) Extra charge if using outside area with a tent
• Wedding Specials:
If the Wharf House is rented for 3 consecutive days the 3rd day will be charged at half price.
YOU ARE RESPONSIBLE FOR THE CARE OF THE BUILDING AND ITS CONTENTS.
The rental period includes set up, decorating time and clean up time. Once the building has been opened for your event and you have been provided with the keys by the Wharf House Manager.
You must be fully cleaned up and everything brought onto the premises must be off the premises by midnight. (Extra time may be accommodated by special request.)
Security & Clean Up (separate fee):
• $500.00
Clean up must be handled by the applicant as follows: All surfaces are to be wiped clean including the interior and exterior of the refrigerator, the interior and exterior of the stove top and oven, sinks, counter tops and any wall areas that have been soiled. The bathrooms are to be cleaned and left in the condition that they were found. Kitchen and bathroom floors are to be swept and mopped clean. The main room and fireplace room wood floors are to be swept only. All chairs used must be returned to their rack. All tables must be broken down and returned to their storage area. Garbage must be deposited in the dumpster provided and all food stuffs and any rental items must be removed. Garbage does not have to be in Southold Town yellow bags. Recyclable items can be thrown into the dumpster or taken home by applicant. Certain events may require that the applicant provide a second dumpster at the applicant’s expense. The Wharf house manager will give Instructions on the closing procedure of the premises, return of the keys and close up of the building, when the Wharf House Manager inspects the property and it is to her satisfaction the security check will be shredded.
Room Size & Tables:
• Main room - 54 1/2' long x 29' wide
• Small room - 9' x 15 1/2' wide
• Size of kitchen - 14 1/2' x 13 1/2' wide
• Round Table - we have 10 – 60" round tables, 6 rectangular banquet type tables
• Chairs - 80 chairs available for your use
These tables and chairs CANNOT be removed from the building or put on the porches. 10 - 60" round tables must be put back up if not in use. The large food preparation table in the kitchen must remain in place. If an applicant will be renting tables, chairs or any other catering items a $100.00 deposit is required.
Decorations:
May be placed on the already provided ceiling hooks only. No additional hooks, nails, tacks, tape, etc. are to be added anywhere. Please inform florists and decorators involved.
No inflatable, bounce houses.
Music:
Music provided during your event must comply with any Southold Town Noise Ordinance in effect. It must be at conversation level by 9PM and end no later than 11 PM. Please be considerate of the Park’s neighbors and others using the park when setting the volume.
Parking:
Accommodations can be arranged on the grassy east side of the building only and on Terry Lane or Hobart Road.
Parking should be supervised by the event’s applicant and restricted to his/her guests.
Tents:
If a tent is to be installed it may not be larger than 30' x 30' and must be installed over the asphalt surface to the south
of the porch. A $300.00 security deposit must be provided to the Southold Park District.
Catering an Event:
If applicant is using a caterer, the Park District must be provided with a certificate of insurance from the caterer showing the Applicant and the Park District as "Additional Insured" for your event in the amount of $1,000,000.00. Also, if your caterer is providing alcoholic beverages, the Park District must be provided with a certificate of liquor legal liability coverage from such caterer.
Insurance:
GENERAL LIABILITY INSURANCE IS MANDATORY AND MUST BE ARRANGED AND PAID FOR BY THE APPLICANT. A CERTIFICATE OF INSURANCE ON THE TAX PAYING APPLICANT’S HOME IN THE SOUTHOLD PARK DISTRICT FOR THE AMOUNT OF $1,000,000.00 SHOWING THE SOUTHOLD PARK DISTRICT AS THE CERTIFICATE HOLDER MUST BE PROVIDED. Insurance on any other homes outside of the Park District cannot be used.
ALCOHOLIC BEVERAGES MAY NOT BE SERVED TO ANYONE UNDER 21 YEARS OF AGE AND MAY NOT BE SOLD.